- ⚫ Maintain up-to-date records of all unit owners and residents, including contact numbers, addresses, and email information.
- ⚫ Keep accurate records of all management fee payments for each unit.
- ⚫ Generate and send timely invoices to unit owners for management fees.
- ⚫ Collect management fees from individual owners, issue official receipts, and update financial records accordingly.
- ⚫ Follow up with owners through phone calls and emails to ensure timely collection of outstanding management fees.
- ⚫ Deposit collected payments (cash and cheques) into the designated HOA bank account.
- ⚫ Manage HOA financial accounts, maintain accurate account books and ledgers, and coordinate with the audit firm for the preparation of annual audit reports.
- ⚫ Prepare and present monthly financial and expense reports to HOA management.
- ⚫ Ensure timely payment of utility bills and other recurring expenses on behalf of the HOA.
